Destiny Saves District Thousands in Annual Textbook Losses

Case Study

Saskatoon Public Schools

As one of the two largest school divisions in the province, Saskatoon Public Schools has 45 elementary and 10 secondary schools, with more than 23,000 students. The district had two key goals: to have all of their students reading at or above grade level, and to transform their high schools and the learning its students receive.

To reach these goals, Saskatoon faced the challenge of upgrading its textbook distribution process, which was outdated and contributed to an annual textbook loss of $100,000 a year. “Money that could have been spent on new resources had to be spent on replacing textbooks,” said Scott Tetrault, Central Resource Centre Manager. “It was very labour-intensive and time-consuming to have to coordinate the recruitment, training, scheduling and payment of 90 casual employees three times a year, to manage textbook distribution.” Additionally, having non-school staff members handling money and book deposits created security issues.

Destiny Textbook Manager Brings Dramatic Results

Once the district implemented Destiny Textbook Manager, they immediately began to experience more efficient and faster distribution of textbooks, which means students got the books in hand 50% faster. Physical textbook inventory has been replaced by a streamlined and efficient report and inventory tracking process. “School staff can also resume their regular workflow faster, and we can also track textbooks more accurately,” said Tetrault.

One of the most impressive results of Destiny is the cost savings to Saskatoon Public Schools, which in the past had to hire additional casual clerks to distribute textbooks. “With the implementation of Destiny Textbook Manager, we are now utilizing full-time staff to distribute textbooks, and there has been no need to hire additional clerks. This has saved SPS $15,000.00 in casual salaries,” said Tetrault. Additionally, with Destiny Textbook Manager in use, the loss rate at the 10 secondary schools in the district has gone from 10% to 5%. Tetrault and his colleagues are thrilled with this result. “This translates into a dollar value of $50,000.00 worth of textbooks, giving the district $50,000.00 more to spend on new resources for these secondary schools,” he said.